Junior Office Manager (m/f/d)

Über uns

A healthier life is a happier life.

Vivy’s mission is to empower users in taking charge of their own health and medical narrative. With our holistic (universal) approach, our Mobile Application transforms users from being passive patients to proactive individuals to take charge of their own health. Adhering to the highest standards of data protection and encrypted technology, Vivy is the one place for users to consolidate with medical professionals, medical documents and health data at their fingertips.

As one of the first technical startups in the healthcare industry, our team is determined on creating real value that benefits our users lives by personalising user centric features. Based in the heart of Berlin as an international team we are always looking for charismatic and ambitious professionals who are ready to rattle the healthcare system.

Are you ready to join the revolution?

Your Role

Vivy is looking for an Office & Support Manager (m/f/d) with a technical affinity to join our team in Berlin as part of our People & Culture department. You will be responsible for supporting and maintaining the office as a comfortable and functional workplace.

The main focus will be to support Vivy with organizing and coordinating office procedures and IT Helpdesk requests. You should be able to create a pleasant work environment, ensuring a high level of organizational effectiveness and communication. 


Your Role:

  • You are the main contact person for all Office and Tech Support related queries

  • Create and improve Office Management processes

  • Establish a workplace we all love to work in, where we feel comfortable, where we have fun and are able to grow to our whole potential

  • Lead the technical onboarding process of new team members at Vivy

  • Install and configure hardware and software devices

  • Provide technical support for both hardware and software issues

  • Help with technical setup with the team events

  • Responsible for procurement and inventory of hardware and software devices

  • Help to improve company procedures and day-to-day operations

Your Profile

  • Completed job training or degree in an administrative or technical field

  • High technical affinity and ability to solve technical issues

  • First experience of working in a fast-paced environment or in an IT Support role would be a plus

  • Strong documentation skills, ability to structure and prioritize tasks 

  • Positive, self-motivated individual 

  • Fluency in English, German is a plus

  • Good knowledge of IT operating systems, especially Windows and MacOS 

  • Nice to have knowledge of WiFi networking

Our offer

  • Be part of an international, ambitious and successful team, working with experienced people from the start-up-world

  • Flat hierarchies, as well as short and open channels of communication

  • High degree of freedom and responsibility

  • An opportunity to shape the face of a product that may enhance the life of millions of people  

  • Weekly team lunch and plenty of fresh fruit and vegetables

  • Work in a newly designed office in Berlin Mitte

  • Weekly yoga sessions

  • Competitive salary

  • Hands-on practical experience in an early stage start-up